MotelMax - Features

Thank you for your interest in MotelMax Series 400 the desktop version of MotelMax first released in 1993.  Please find below answers to many of your questions.  If you would like a demonstration version of the program contact us using our demo request form.

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Introduction

Reservation software for hotels, motels, resorts, inns, campgrounds and rv parks.

MotelMax can interface with an internet reservation request form. Reservation requests entered into the web form can be downloaded directly into the MotelMax reservation grid. There is no need to re-key data already entered by the guest.

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Features

Following is a partial list of features in MotelMax: 

Reservations/FrontDesk

• Easy guest lookups by name, city, phone number, etc and your custom data fields.
• User defined rate tables.
• Stagger room nights in different rooms during the reservation process.
• Custom user defined fields for reservation and guest information.
• Tour group bookings.
• Third party direct bill accounts - generate a monthly statement.
• Group bookings using group id's.
• Guest history.
• Track travel agent bookings.
• Track sales codes for reports/graphs.
• Custom guest confirmation letters and emails using rich text and html.
• Owner statements.
• Wizards are used frequently to walk users step by step through important but seldom used options.
• Guest check-in and guest uncheck-in if necessary.

Web Reservations

• Receive reservation requests directly from an internet web reservation form.
• A guest fills-in and submits a reservation request on a web request form.
• A copy of the request is emailed to the guest as a confirmation that the request has been sent.
• Another email copy of the reservation request is sent to the front desk reservation operators.
• Request data is also imported by the program and loaded directly into the reservation grid - no double-entry!
• An operator confirms the availability and rate then sends an email confirmation.

Database/Network

• Uses FoxPro style database tables.
• Can run in single user or multi-user mode.
• Built-in remote connect to your database from anywhere via internet connection.

Reports/Graphs

• Over 50 reports.
• Reports can be previewed, printed or exported to pre-formatted MS-Excel worksheets or PDF (Adobe Acrobat), rich text, html or plain text.
• Over 20 graphs (pie and bar charts) to review business activity.

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Screen Shots

These online demos provide a detailed overview of the main program screens and how the program works.

• View online demo

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Web Reservations

MotelMax can interface with an internet reservation request form. Reservation requests entered into the web form can be downloaded directly into the MotelMax reservation grid.

• From your website, provide a link to our web request form.
• A guest completes all the information in the web form including arrival date, number of nights, number of persons, room type, etc.
• When the form is submitted an email with all the web reservation request details is sent to your email address.
• The same data is saved and can be download directly to the MotelMax reservation grid.
• Review the details of the reservation request and confirm or refuse the request.
• For confirmations, send the guest a confirmation email.
• Or contact the guest by phone or email using contact information provided in the web request form to gather additional information to complete the request.
• The web request form contains field validation to ensure the guest provides at least enough information to complete the reservation request.

The web request form can process many reservations in a very short period. Never re-key information because it is loaded directly to your data files from the request form.

The web request form is an add-on option, however, a web request form is provided free to users with an active annual tech support contract.

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Credit Card Interface

MotelMax can interface with IC Verfiy credit card processing software.

• Process credit card transactions from the MotelMax program.
• MotelMax hands data to IC Verify, waits for a response then processes the transaction accordingly and prints a receipt.
• Records all details of the transaction for later review.
• Requires the purchase of the IC Verify credit card software.

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Call Track

Call Track is an optional add-on program that interfaces with your telephone PBX.

• Calls are downloaded from the PBX to your PC via the PC serial port.
• MotelMax parses each call and separates the call date, time, duration and extension.
• MotelMax then calculates a call cost based on your custom call rate tables.
• Calls are then transferred to guest folios as itemized charges.
• MotelMax includes a simple graphical setup and testing method to configure Call Track and test your phone rate tables.

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Hardware Requirements

In order to run MotelMax, you should have these minimum hardware and software requirements.

Network Mode

• Windows XP or Windows 2000.
• Pentium III or IV class PC with a minimum of 256 megs of RAM.
• Wireless network - the program works on wireless networks but this is not recommended.

Single-user Mode

• Windows XP or Windows 2000.
• Pentium III or IV class PC with 256 megs of RAM.

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Tech Support

MotelMax - Tech Support

• Tech support by email is free.
• Phone support is free for one month from purchase. After, phone support is billed on a per incident basis.
• Annual tech support contracts are available that include phone support. As a bonus we offer the hosting of a web reservation request form to registered users with an active tech support contract.

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Import Data

Import Guest Data

If you have guest data stored in a computer file that can be converted to a MS-Excel worksheet, this data can be imported directly into the MotelMax guest file.

Importing Data from Another Source

If you have guest or reservation data stored in another program or a computer file, we can write a conversion program that will import this data into MotelMax.

This can be especially useful if you have a large file of prior guests that you want pre-loaded into MotelMax.

We can provide a price quote depending upon the difficulty in writing the conversion program.  We have already converted data from text files, CSV, MS Access, MS Excel, dBase, SQL Server and Oracle.

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Request Demo

If you would like more information or a demo version of MotelMax, complete and submit our demo request form and a representative will contact you.

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How to Order

To place an order, call: 281-488-2436.

MotelMax - Price List

MotelMax - Options Price List

MotelMax - Tech Support Price List

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License Information

Program is licensed for use at one location.

• MotelMax® is a registered trademark of MKM Software.

Contact: www.mkmware.com

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