MotelMax manages reservations, advance deposits, guest check-in / check-out and provides extensive reports on your business activity. Rooms can be booked from the reservation/folio grid or selected from a visual calendar display called the room rack. Room rates are calculated automatically from rate tables that you build.
You can build custom form letters using rich text formatting for confirmation letters and advance deposits or for developing marketing strategies. You can print envelopes and address labels. For group bookings, custom group confirmation forms and group billing statements can be printed.
The program comes preset with sample data so you can begin using MotelMax right away. Customize the set-up as you go along by adding your own rooms and rate tables.
MotelMax - Series 500
Following is a partial list of features for MotelMax Series 500. Each new version is compatible with all prior versions of the program. If you are currently running MotelMax, install this latest version over your existing version of the program to benefit from the latest features:
Visual Room Selection - when booking a room you can select an available room from a visual display of room availability called the Room Rack. The color coded room select grid shows which rooms are booked and the name of the guest booked into that room. Move around the grid until you find an available room.
Tour Group Bookings - The 101+ room versions of MotelMax includes tour group bookings for large groups and bus tours. Book all members of the group on one folio.
Travel Agent Statements. This feature has been expanded to allow more precise and extensive tracking of guest activity booked by outside agencies. Also, these transactions can be exported to XLS spreadsheets so you can analyze the data using your own search and sort criteria.
More than 50 Reports - there are reports for reservations, current guests and accounting. Other reports are used for tracking guest activity. Output is specially suited for laser printers using, grids, shading and mixed font sizes and styles.
Email Guests - store guest email addresses so you can email guests from within the MotelMax program. You can create email templates that use specific information from a reservation or guest record to personalize the email message. You can save a lot over time by emailing confirmations to guests rather than sending letters.